A lot of people spend countless hours in their inboxes. Constantly checking email can be tedious feeling like a job and even feeling like it is a priority that needs focus and attention. Are your inbox messages really that important to you? For many people, the pile up of emails in the inbox stems from unread, spam, unimportant and unanswered emails. Also, nowadays with the new email interfaces people get social emails and promotional email notifications. The true answer to what comes through the inbox, and whether or not it has importance, is just taking a look at the piles of emails that sit in your inbox.
If you are easily overwhelmed by your inbox because you look at it constantly, check it every other minute and see loads of worthless emails that you have no intentions of reacting to, then it’s time to start figuring out effective ways to reduce your inbox to zero. Getting your inbox down to zero will allow you to reclaim your email, focus on important emails in your inbox and stop wasting precious hours of your life checking unwanted emails. Having a zero inbox is something that many people wish they can have. Further reading this article, it will explain to you the tips you need to take to “Master Inbox Zero.”
Your initial inbox clean up
In order to achieve inbox zero you can clean up the inbox by unsubscribing from the daily newsletters that you don’t check or want to receive anymore. Unsubscribing from newsletters will take a big portion out of the unnecessary emails that comes to your inbox. Opting out of email subscriptions will help you to clean up your inbox and provide you the ability to check the more important email so you can have more productive inbox and clean inbox. You won’t have to continuously sift through junk mail to get to the important ones in your inbox. Being able to check your important emails because you unsubscribe from the unwanted ones, you can move them from the inbox into specialized folders.
Schedule your email openings
If you’re trying to achieve inbox zero, you certainly don’t want to spend majority of your day checking your email. You’ll also want to avoid notifications so that your not tempted to check them every time one pops up inside of your inbox. You can schedule your emails to receive them twice a day; once to check them and the other part of the day to process them by the batch. For this you can schedule in the morning, afternoon or night, whichever time is convenient for you. For example; You can check and process your email from 12-12:30, 5-5:30 or even later on in the day.
Scheduling your email allows you to check at the time you scheduled it and you can have the opportunity to clean your inbox during your scheduled check. This will help to have the time to focus directly on cleaning up your email at whatever time of day you schedule the emails. Scheduling your email is very beneficial because you be able to clean out all of the unwanted emails and move emails around to remove them from your inbox.
Check your important emails as soon as possible
When people get emails in their inbox, the first thing that they do is assess how quickly the can read through the emails to get to the important emails. If you have emails that can seemingly be read in a few seconds then it should be checked and filed or disposed of right in that moment. Generally looking at your email you’ll already know what is relevant, irrelevant and more logical for you to check. When you check these emails for importance, even if you don’t read them you can move them into folders that are rightly named for the email type that you receive, moving them out of your inbox.
Filter out emails that you don’t read right away
Filtering anything that comes into your inbox is beneficial for keeping your inbox neat and manageable, also it will help you to keep your inbox at zero. If you receive an email you will need to take immediate actions for filtering them out of your inbox. In emails you can filter every type of email that you get from anyone. Filtering will allow you to prioritize the more important emails that comes to your inbox by what you read and what you won’t read right away. Filter emails through email addresses from sender or field. The benefit of many email programs including Gmail, is that you can create filter folder that will label emails, but not send them to filter folders automatically. These emails will show up in your inbox and you can take the necessary actions to archive them in filter folders.
Use CRM tools for your inbox
Using a CRM (Customer Relationship Manager) is a great and highly useful tool for managing your inbox, tasks, follow ups and definitely contacts. Despite sales or general contact, there are many useful functions that can give you a more efficient inbox with your inbox messages helping to bring your inbox to zero. CRM tools will enable you to send contacts personalized messages, follow up with preset dates and even set tasks. With CRM you can write and schedule emails to be sent later on in the day or week. CRM tools for email inboxes are great for mastering inbox zero. CRM tools can provide you the necessary functions you need to quickly remove inbox messages that will leave you with a clear and empty inbox.
In reaching inbox zero there’s a lot of approaches to take for achieving a zero inbox. The focus on email inbox management with organizing your inbox by creating more than one inbox for using different labels or filters is beneficial in keeping a zero emails in yours inbox. Follow the right methods to getting your inbox down to zero is advantageous for reducing your focus of wasted time in checking through tons of emails daily. With many different tools and strategies out there to reach inbox zero, taking the right steps to achieve inbox zero will give you a more clear and productive inbox.